Why bother?
Good customer service is the life blood of any business. Although you should try and attract new customers good customer service will help generate customer loyalty and encourage repeat business. With every satisfied customer your business is likely to go on and secure many more customers through recommendations and if you do not take proper care of your customers there is probably a competitor waiting in the wings that will.
A customer satisfaction survey will demonstrate to your customers that you care and are proactive in looking for ways to improve the service that you provide.
Where do you start?
Objective – Before you start creating your survey clarify the objectives of the survey, in that way you will find it easier to decide what are the right questions to ask.
Analysis – In addition to the objectives consider how you will analyse the answers having completed the survey.
Bare in mind that ‘closed’ questions (where the respondents are asked to choose from a limited number of responses) are easier to analyse than questions that are ‘open’ (where the respondent can reply in anyway they want).
A great deal will depend on the volume of respondents, the higher the volume the more important it is to have an easy method of analysing the results.
Opportunity – As well as obtaining valuable market research data keep in mind that customer surveys are also a good way to publicise aspects of your service that your customers may not be aware of.
Before publishing the survey read through the survey from a market research view point to confirm that you are asking the right questions in the right way and that your chosen answer format will provide you with feedback that will allow you to make informed decisions.
Then, from a marketing view point read through the survey, confirm that you have phrased each question so that every opportunity has been taken to promote your business?
The ideal question will perform the following three functions:-
- Market research – provide valuable feedback to help you improve your customer satisfaction levels and in turn your business
- Marketing – promote aspects of your business
- Information/Education – advertise a service that you provide that your customers may not have been unaware of
For example:- Do you find the in-store baby changing facilities useful?
By asking this question not only will the store receive good feedback on the facility they provide but they will also advertise their baby changing facilities and promote themselves as a family friendly store beyond those customers who have a specific need for the facility provided.
Warts and all – to benefit most from a customer survey you need to be prepared to dig deep and accept the worst.
A customer satisfaction survey should be designed to identify any problem areas so that they can be fixed; conducting regular customer satisfaction will help prevent complacency and will also give early warning on where you may be losing business to your competitors initiatives.
What should you ask?
Although each business is likely to have specific and unique factors that are important in providing good customer services there are common areas that are relevant to all businesses be they a physical store, online internet store or a service industry. The following are key areas to providing good customer service.
Communication – Do you make it easy for the customer to communicate with you?
When a customer telephones is the phone answered promptly; are enquiries about products or services properly handled? A good business will make every effort to ensure that whatever the customers query it is resolved by the right person, politely, quickly and fairly.
If customers reported problems that cannot be resolvable immediately do you promise to respond in a given time period and do you deliver on your promise?
Use a customer satisfaction survey to check that your customers find your staff to be helpful, courteous and knowledgeable.
Location – Do your customers find it easy to visit you, if a physical store, is it conveniently located with good access?
Making it pleasant, making it easy – For an internet business it is important to ensure that your website is aesthetically pleasing and easy to use.
Physical store or online website, is the store properly laid out, can your customers find what they need and is there sufficient information and help on hand to explain how a particular product works?
The right quality products – In addition to measuring the quality of the service that you provide you should ensure that the products and services that you provide match your customers’ requirements.
Value for money – Cheap or expensive is hardly ever a good measure, value for money is.
Are the products you sell or the services you provide considered by your customers to be value for money, if not, why not?
Speed and attention – Regardless of the business most customers will want to be dealt with quickly but attentively.
Are you doing everything you can to avoid any delay?
Customers like to be treated as individuals, how do you treat your customers? Customers appreciate attention but only if it leads to a quick and satisfactory resolution of the query.
Demographics and Specific issues – Take the opportunity to profile your customers, for example where do they live and what is their age group?
Understand your customers more and you will be able to better target your business.
Allow customers to highlight their specific problems and provide contact details.
What is next?
Having completed the survey analyze the results.
Trends – Identify common and specific areas where the service needs improving.
Ask yourself honestly if any criticism that you receive is valid and if there anything that can be done to resolve or minimise the problem?
Training – Are all employees properly trained and do they have sufficient knowledge?
Where staff training programmes have been implemented have they had a positive impact on the business?
Follow-up – If a customer who has completed a survey has raised a specific issue ensure that they are contacted and their complaint addressed.
Don’t waste an opportunity to resolve a problem and keep a customer.
Continuously Monitor – Make changes based on the survey results and then re-measure by issuing further surveys.
If you are concerned about customer satisfaction and would like to view a sample survey for a store that will demonstrate some of the above advice please view the Sample Customer Survey
